How to Use AI to Speed Up Your Email Workflow (Without Sounding Generic)
Ever stared at a blank screen thinking, “I should be writing emails... but what the hell do I say?”
You’ve got offers to sell. A list to engage. And maybe even a launch coming up.
But instead, you're sitting there, with a blinking cursor watching you like a dog waiting for a ball.
Enter: AI.
Maybe you've tried it. Maybe you’re suspicious. Maybe you're wondering if it’s cheating.
Let’s clear this up:
Using AI doesn’t make you a lazy copywriter.
It makes you a smart business owner—if you know how to use it strategically.
So, let’s talk about how to make AI your assistant (not your copywriter) and turn it into a tool that supports your voice, your brand, and your sales.
Here’s the problem with letting AI write your whole email…
AI is fast. But it’s not you.
And if your readers feel like they’re reading ChatGPT instead of you, your emails will get ignored—even if they’re technically “well written.”
This is especially true for coaches and personal brands.
Your people don’t want “robotic copy.”
They want to feel like you’re talking to them.
Here’s what works better:
Let AI do the boring bits.
You add the brilliance.
Use it to speed up the structure. Then layer in your voice, insights, and authority.
Step-by-step: How to use AI to speed up your email writing (without losing your voice)
1. Start with a prompt that gets AI to do the heavy lifting
Use it to help outline your email, come up with angles, or even brainstorm subject lines.
Prompt example:
“Give me 5 email ideas to help online coaches sell their course using email, with a conversational tone.”
This helps you get unstuck faster—no more blank screen paralysis.
2. Let it give you a rough draft… but don’t copy-paste
Get AI to write a first pass. It’ll probably be too generic, but you’ll at least have a starting point.
Then go in and inject your tone, voice, and POV.
If it helps, read it out loud like you’re sending a voice note to a client. That’s how you’ll know what to change.
Need help writing emails that sound like you?
Grab the Email Templates for Coaches & Personal Brands
They're designed to be plug-and-play, so you can add your voice, not wrestle with a blank doc.
3. Add your own story, client example, or insight
This is the step most people skip. But it’s the step that makes your email actually matter.
What story could you tell here?
What conversation did you have with a client recently?
What unexpected truth could you share that makes people stop and think?
This is what separates copy that converts from copy that gets ignored.
➡️ Related read: Your Story = Your Biggest Sales Asset (Here's Why)
4. Edit with strategy, not perfection
You don’t need to spend hours polishing every sentence.
What you need is to check:
Is it clear?
Does it hook attention fast?
Did I say anything that makes my offer more desirable?
Did I include a call-to-action?
✅ If yes, send it. Imperfect emails make perfect sales.
TL;DR: Let AI get you started—but let YOU finish it.
Don’t rely on AI to sound like you. It won’t.
But if you use it to beat the blank page, brainstorm faster, and write rough drafts quicker?
You’ll send more emails.
And more emails = more sales.
Want a shortcut to emails that sell (and sound like you)?
My Email Templates for Coaches & Personal Brands are exactly what you need.
Inside, you’ll get:
6 plug-and-play email templates
A subject line swipe vault
A CTA formula that fits your voice
A mini-guide to make AI-written content sound more like you
They’re £47 and they’ll save you hours.
You might also like:
Hey there, Rebecca here.
My mission is to write copy that feels unmistakably you—capturing your voice, sharing your stories, and engaging your audience in a way that drives real impact.
